Transportation Consultation Services
Service Guide / Service fees charged are determined and set with the individual operator at the time of the contract.
Commercial Forms Development
Work with the operator's internal direction and business strategies to develop the necessary business forms to maintain commercial compliance.
Aware you need certain forms but not sure where to start or find what is a necessary inclusion? We can look at your operation, determine what is both necessary and also what would help make everyone's job easier by developing the forms to meet your commercial transportation needs. Whether it is logs, time records, trip inspection, or a combination of both, or whether it is templates, checklists, or quick reference guides you can refer to, we can provide the assistance you are looking for.
Policy and Procedure Development
Review and make best practice recommendations on operator's internal policies and procedures to ensure regulatory compliance and more effective business practices.
For operator's that are extremely busy and can't find the time or resources, or are just not sure where to start, we can provide the necessary guidance, direction, and recommendations to ensure you have adequate policies and procedures in place to effectively run your commercial operation as it relates to Ontario's rules.
Work with the operator to implement action plans for improved and compliant management of records (format, content, filing, retention).
Commercial Vehicle Operator Registeration (CVOR) operators have certain prescribed record keeping requirements that set them apart from smaller commercial vehicle operator's. The Ministry of Transportation sets out distinct records standards that have to be met when it comes to vehicles, drivers, and monitoring practices. We will review your current record keeping practices to ensure you are proactively maintaining what is both regulated and would meet reasonable due diligence.
Fleet Maintenance Management
Review and determine compliance of operator fleet maintenance business practices, policies and procedures. Make recommendations on improvement strategies.
Are you aware of all current maintenance requirements for commercial CVOR operators and vehicles? This review will ensure you are familiarized with commercial inspection standards, and where to reference them when needed. Establish a fleet maintenance program, policy and procedures where required, and ensure record keeping provisions are compliant with today's regulatory standards.
Hours of service, Trip inspection, Record keeping
We will provide relevant commercial driver and corporate training that is necessary for your company officials and drivers to maintain compliance when it comes to hours of service (addressing both local and long haul provisions), trip inspection (inspection and reporting requirements), and both driver and operator record keeping requirements.
Driver Record Reviews
Provide periodic hours of service record reviews with compliance reports on drivers. Service options would vary depending on operator needs.
Work with the operator to periodically monitor driver hours of service compliance requirements. This would potentially include complete review of documented and electronic files (logs, time records, and supporting documentation) for selected drivers. Review frequency can be determined at the time of contract, but usually conducted on a monthly basis.
Audit Result Implementation Strategies
Following a Ministry of Transportation (MTO) audit, we would work with the operator to determine effective and appropriate internal compliance strategies.
An MTO audit can seem like a lot of information and practices you need to put in place. Sitting down with the operator following an MTO audit to assist with compliance strategies moving forward can simplify the changes required. Identifying, organizing and prioritizing with the right tools and implementation plan can make this transition much smoother.
Audit Preparation Review
Review and make recommendations on internal records management preparedness for an upcoming Ministry of Transportation audit.
This review would ensure you have all of the necessary documents and records ready, and onsite, in preparation for an upcoming Ministry of Transportation audit.
Conduct internal compliance audits in relation to vehicle maintenance requirements and records, driver hours of service records, compliance monitoring, as well as record keeping and retention..
Mock audits would involve a random sampling review of driver and vehicle files and records. These are beneficial if you want to maintain commercial compliance within your organization, or anticipate receiving a Ministry of Transportation facility audit or re-audit, and want to get an idea of what your current compliance status may be prior to the ministry coming in.
Safety and Compliance Program Reviews
Determine compliance status of your commercial safety program (internal business practices, policies, fleet maintenance, hours of service, and record keeping).
Providing detailed review and analysis of your companies policies, procedures and practices as they relate to commercial transportation. We will provide proactive recommendations and positive solutions that will suit your business needs, manage risks, and keep your company in regulatory compliance with today's commercial transportation laws.
Dangerous Goods Compliance
Direction and regulatory guidance
Provide commercial operators the regulatory direction and guidance required when transporting dangerous goods by road. Also, if operators are have been inspected and dangerous goods violations have been identified; work with the company to implement sustainable corrective measures and procedures to resolve the compliance issues.
CVOR Issue Assistance
Guidance regarding company Commercial Vehicle Operator Registration (CVOR) and carrier safety ratings
If your company is having issues with their CVOR, or carrier safety rating problems, resulting from on road CVOR activity (requiring business practice and/or compliance improvements) - I can assist you in both regards.